A church greeter I never met invaded my personal space.
An apathetic church greeter gave me a bulletin while talking to a friend.
A church greeter wore so much cologne that my eyes watered when standing in his presence.
The mistakes of church greeters was one reason a family quit going to church and raised their children without faith in Christ.
Another family remembers the pain they felt in being ignored.
Church Greeter failures harm the vision
Any hospitality ministry leader will eventually encounter greeter volunteers:
- who aren’t giving their best
- who neglect your guests
- don’t think of their impact on the lives of your members or visitors.
You are the ministry leader. Your heart beats with a vision of what awesome church hospitality can do.
- You know that awesome hospitality can lead to your guests inviting friends.
- You have poured your heart out in prayer for your church visitors to come.
- You’ve prayed for your church members to be inviting others to come to church.
- You’ve thought about ways to measure the impact of your hospitality ministry.
It breaks your heart that an awesome ministry experience was not achieved because of an careless greeter or other volunteers in your welcome ministry.
Give constructive feedback to your church greeters
One of the hard roles of a church hospitality ministry leader is to correct behavior that can have long reaching negative consequences.
Let me give you a few tips I’ve used to provide feedback to church greeters and correction to careless mistakes by hospitality ministry volunteers.
1. Pull them aside and remind them of the hospitality vision.
Personally meet with your volunteer and refresh the vision of awesome hospitality.
Describe what you want the hospitality ministry to look like.
Remind them of the power of hospitality to affect the life and faith journey of people attending your church.
2. All feedback should be given out of love.
Our goal for feedback to your church greeters is to build them up for their service in the ministry. When your volunteer knows that you love them and that you want their best, your feedback is often heard well.
One way to have that feedback conversation is to ask questions about their volunteer work. Ask them to share with you
- How their ministry is going.
- How they think their service is blessing guests.
- Where they are having difficulties as a volunteer.
- How they think they could improve to be a better blessing.
Taking notes during such a conversation can communicate love and value. Their responses are important to YOU.
3. Invite your volunteers into excellence.
You can invite excellence by asking good questions. For example:
- How do you think this task can be made more effective?
- Have you tried doing _______________ this way?
4. Include Positive Feedback if possible.
Always include positive feedback in your conversations. Give positive examples of what is working well and share how pleased you are with the right stuff.
Such positive feedback can reinforce good skills, and even motivate a volunteer to better heights of service.
5. Cover that corrective conversation in prayer.
Prayer prepares the way.
Prayer prepares your heart.
Prayer gives you the time to get God’s heart for your volunteer and for the ministry.
Prayer also gives you a sense of perspective about God’s work in the life of your church and the volunteers.
6. Regular remind the entire team of excellence you expect.
I recommend a regular series of vision casting meetings with your hospitality team.
I suggest a schedule of at least 3 times a year.
In such meetings, you’ll have
- an easy on-ramp for new volunteers,
- a place to provide practical tips for all volunteers,
- a place to refresh the vision for an awesome welcome, and
- a place to layout your expectations of the work that you expect your volunteers to give.
Call Your Volunteers to the best hospitality ministry
You carry the value of hospitality as one of the core values of your church. You’ll need to regularly call your volunteers back to a high level of service.
It’s a recurring cycle in your leadership:
- People rise to the occasion
- They slow down and slack off when accustomed to a routine
- You’ve got to call them forward to better service.
It is your role to make sure these church hospitality stories do not exist in your congregation.
As a ministry leader, would you share with us other tips in how to provide constructive feedback? I invite your comments below.
What one tip would you add?